DHD & CT -

Meeting Minutes

In attendance: Barbara Brooke-Reese, Barbara Nagle, Sandy Gillespie, Christie Slayton, Jane Moody, Beth Moody, Lynn Everest, Sonya Vann

Secretaries Report: minutes were posted to the website. the accepted and approved.

Financial Report: Treasurer not present. Brief statement given by Sandy Gillespie, but item was tabled till next meeting.

New Business

Clinic update - sandy let the group know that Sharon Poulin had canceled and the we had gotten Michelle Gerlach for the clinic in May. Kit had sent Barbara Nagle an email regarding a shortage of entries. It was a discussion regarding cancellation of the clinic. It was decided that if we got close to 8 and if so that the clinic would be a go. This was decided in order to avoid cancellation of the clinic. If DHD could possibly be given away via DHD rewards offer. Sandy would get with Kit regarding if the clinic was a go or not.
Things that were needed for the Clinic

Collecting Raffle Items and The centerpieces was to done by Sonya. Sandy had several things to add to the raffle. Barbara Nagle also donated raffle items. the items were to brought to the banquet.
Setup committee were to get to the location to setup at 1:30pm. Chairs were only going to have the backs brought in.
the chairs were being embroidered by the same company that is doing the horse saddle pads. Both items would be picked up by Barbara Nagle.
RSVPs for the banquet are coming in. Jane will send out a reminder to see about getting more RSVPs.
Sandy put together a banquet program
Barbara Nagle asked about the size and the logo being put on both sides. it was decided to be on one-side & added the wording 2012 reserve champion. the logo + wording will be 4"x 7" on the pad. the USDF states that the wording and logo is no larger than 200cm square on the pad.
Sandy ordered the ribbons needed
Special awards - Sandy Gillespie was nominated for the Sportsmanship Award, Barbara Nagle & Lynn Everest were both nominated for the Carstensen Service Award, Luis Difanno & Ben Welsh were both nominated for the non-member service award. Sandy Gillespie was selected as the Sportsmanship Award recipient , Lynn Everest received the Carstensen Service Award recipient, and Luis Diffanno was chosen for the non-member service award recipient.
The special awards were decided that they should be white gloves from barbara chassee for Sandy & Lynn.

They discussed the benefits of moving the directory more towards the website.
it was decided that the directory would be a backup to the website & made smaller with minimal information.
The wording regarding the change in philosophy shift were discussed.
it was discussed about changes to the rules that are showcased on the booklet.
It was decided that the directory should be going to print in August. Sponsors ad should be in by August 1st.
It was also decided that there would be 2 different copies of the directory made. One for members and one for Sponsors without the contacts in the back.
Website Changes discussed

add a show rules page
add a Website Links for show rules references
add a members only section with members address information.
add the ability to renew memberships and keep the roster current
Make sure on the membership, that they would be given a chance to opt in to directory listings.
DHD would assign a id number for each member as they join.

dates were discussed and it was decided on for the fall have been October 14 & November 18. Sandy was going to get with Wickham Park for the date availability.
there was a clarification on the intent of the minimum scores needed for qualification for year end awards. you have to show in at least 3 of the 4 shows and that those scores have to be above 55% to even be considered. and if you show in all 4 shows, and that every score was above 55%, the lowest score is dropped. these remaining 3 scores are averaged together.
There is also a clarification on the TOC classes.
There was some more discussion on Gaited Dressage.
there was a verification that there would be year end awards for western and gaited dressage but not for equitation.
There was some discussion on training other people to be the show secretary.

Dancing Horse Dressage Rewards were given by Lynn Everest in regards to lesson received at her first rated show.
Brags were Sonya Vann when to the Rolex as a spectator & Jane Moody gave an update on her horse. Barbara Nagle also gave an update on her horse. Barbara Brooke-Reese gave a update on how Bonnie Dobson did at her first HDT & Paul updates with driving in general. Sandy had a brag about riding our first 3rd level test.
Sandy told the members about an email that she received from the region 3 president. "Hours in the Saddle" is a program. Sandy directed everyone to go to http://www.usdfregion3.org/ for more information.
Next Meeting Date and Location

June 14 @ Sandy Gillespie's House
July's meeting will be canceled unless decided to hold a meeting in july at the june meeting.